General Meeting Minutes

July 28, 2003

Prepared by Mary Anne Corwin

General Meeting Minutes
Mary Anne Corwin read the minutes of the June 23rd General Meeting.

Motion: Lonaway Muldrow made a motion to accept the minutes. Mike Brewer seconded the motion, which passed unanimously.

Executive Board Meeting
Janice Artandi read the minutes of the July 17th Executive Board meeting. Ellen Rausch requested a correction to the motion and the amount under Reimbursement. Dave Brewer requested a correction to indicate that each meeting be limited to one topic, not one speaker. Tom Weber requested a correction under Special Projects to change the name of Kevin Christian to Kevin Chisholm. Janice will make the requested changes and send corrected minutes to board members.

Motion: Mike Brewer made a motion to accept the minutes as corrected. Lonaway Muldrow seconded the motion, which passed unanimously.

Janice Artandi left at this time for a previously scheduled obligation.

Agenda
Mike stated that he would like to deviate from the agenda at this time to invite Brenda Noa to speak.

Guest Speaker
Townwide Re-assessment: Mike Brewer introduced Brenda Noa, sole assessor for Southampton Town whose duties include placing values on properties, and Frank Lipp, Project Manager with Cole, Layer and Trumble, a company under contract with Southampton Town to assist with assessments. Frank stated their first task was to take photographs of all properties with buildings within the town. The town will then assess all properties at market value. The values will be in place by March 2004 and will be based on sales back to 2001. Frank provided details on their progress and the re-assessment process. Brenda provided information on how the re-assessment will aid the hamlets in Southampton Town located in the Riverhead School District.

Treasurer's Report
Eugene Rausch summarized the Treasurer's Report, showing General Funds of $3,517.30, Beautification funds of $1,747.31 and a total of $5,264.61.

Motion: Mike Brewer made a motion to reimburse Mary Anne Corwin for the purchase of the two meeting signs, waterproof envelopes for the signs, and printer cartridges totaling $197.13. Lonaway Muldrow seconded the motion, passed unanimously.

Beautification Committee
Patty Hopkins said the committee will be doing a plant bulb fundraiser and has information available. Mike Brewer said he met with a LIPA representative regarding electric for the Routes 105/24 intersection. LIPA has to secure permission from the Department of Transportation to run electric for the beautification project.

Code Enforcement Committee
Walter Olsen Jr. made available an updated form for submission of code violations.

Education Committee
Lonaway Muldrow stated that Mary Ellen Harkin was voted in as President of the School Board.

Membership Committee
Ellen Rausch stated that no meeting was held in July but that she would like to have meetings every other month. There are 93 individual members and 10 business members. Another five signed up this evening. Ellen said "Member" t-shirts have arrived and the "Beautification" t-shirts are on order.

Youth Committee
Dave Brewer said no meeting was held in July but discussed upcoming events.

Special Projects
Tom Weber said he's working on the Zip Code with members from other associations and hopes to make progress over the next few months.

Old Business

Non-Profit Status: Mary Anne Corwin summarized a letter received from IRS indicating the association has received a temporary ruling as a non-profit association under Section 501 (c) (3). This status will continue until December 31, 2006, after which the association should apply for permanent status.

Picnic: Mike Brewer discussed the picnic and advised tickets are available from Dave Brewer.
Motion: Allen Perkowski made a motion to reimburse Dave Brewer up to $50 for the purchase of youth activity expenses. Mary Anne Corwin seconded the motion, which passed.

Meeting Signs: A discussion was held concerning the purchase of additional meeting signs. After much discussion about placement and possible rotation of signs at business member locations and other locations, it was decided that the Executive Board would discuss the matter further.

Membership Advertising: A discussion was held on the possibility of advertising in the Penny Saver or the Yankee Trader. Mary Anne will get prices.

Motion: Mary Anne Corwin made a motion to advertise for nine months of the 2003-04 school year in the Phillips Avenue Parent's Association Newsletter at a cost of $5 per month for a total of $45. Mike Brewer seconded the motion, which passed unanimously.

Future Meetings: Nancy Kelly suggested that the various community associations have one joint meeting per year. A discussion was held but no decision was made.

Membership: Allen Perkowski suggested that the Executive Boards of each of the associations become members of the other associations to increase membership. Further discussion was held. Mike Brewer stated the Executive Board should discuss the matter in more detail.

Hamlet Study: Mike Brewer contacted Donna Giancontieri at Southampton Town and was advised that the contract with the company for the Hamlet Study was extended into November to allow for more detailed information.

New Business

EDZ Credits: Dave Brewer stated that Riverhead Town has scheduled a meeting for August 19.

Hazardous Wastes and Chemicals: Ida Crohan mentioned that Southampton Town's "Stop Throwing Out Pollutants" Day would be on August 7 from 9 a.m. to noon at the Hampton Bays transfer station.

Bay View Pines Civic Association: Carl Iaccone said that Highway Superintendent Bill Masterson will be attending their next meeting on August 1.

Big Duck:
Mike attended a historic landmarks meeting with other members. Maps were reviewed pertaining to demolition of certain buildings and clearing of vegetation. For more information, see Mike.

Tire Craft property:
Mike spoke to Donna Giancontieri from Town Hall. They are waiting for an insurance policy from the contractor and DEC permits before demolition can take place.

Special Equalization Rate:
Bob Kozakiewicz (Riverhead's Supervisor) will be attending a meeting in Albany on August 12 to voice opposition to Southampton's request for renewal of the special equalization rate for the 2003-04 tax year. Final ruling is expected on August 12.

Lena's:
The State Liquor Authority's ruling is due in mid-August.

Police Barracks:
All special permits are in order. The town is waiting for the contractor to apply for a building permit to begin construction.

Raffle
Barbara Swislosky won the 50-50 raffle and donated her winnings of $34 to the Beautification Committee. The share to the general fund was also $34.

Adjournment
The meeting adjourned at 9:02 pm.